Solutions Found for Digital Archive Security Problems

2012-10-23 18:24:36 (GMT) ( - Press Release Technology News)

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Capita TDS document management solutions

10/21/2012 (press release: press-releases) // United Kingdom // Rocky John

In a time of concern about digital security and preservation of archives, many firms have emerged who offer partial solutions. However, there is one company standing head and shoulders above others in providing total solutions for businesses and individuals.

With a network of branches from Coventry to Darlington and Bicester to Stoke on Trent, Total Document Solutions, part of the Capita Group, is well placed to offer bespoke services to clients demanding quality, integrity and reliability for the immediate or the long term, particularly in terms of document management solutions.

The sheer range of services offered is a sign that their expertise and capacity is second to none. Companies looking for answers to digital problems with mailroom services, medical record management, scanning and data capture, document storage, archival management including retrieval and safe destruction, preservation services and microfiche conversion can turn confidently to TDS.

They enjoy government accreditation in their storage facilities, unlike many rivals. The physical storage of documents still has a place today and TDS supply it. They cater for those looking for web-based document responses. Indeed, whatever the problem, this company is one that relishes the challenge of creating document management solutions.

Their electronic mailroom services are regarded as industry-leading and all employees are proud of the quality of their customer services, training and ability to serve all businesses great and small.

From their varied client references it’s clear that the diversity and inventiveness of solutions is impressive. The Bradford and Bingley Group (BBG) for instance, wanted to make sense of huge amounts of old microfiched data, two sites and redundant technology. TDS came up with a centrally managed system eliminating the need for physical media, viewing and printing media and delivered service to branch teams.

One local police authority with sensitive personnel records held in a library of 6500 microfilm reels and 21,000 images needed a secure, efficient, fast-action system to retrieve staff data, to consolidate chronological order history and to permit multiple users secure access and distribution.

Brakes delivers half a million products monthly from 36 regional centres, each consignment requiring proof of delivery signatures which was generating a mountain of paper to transport, collate and store/archive in a user-friendly way. TDS came up with a way of allowing staff to access data with a highly secure system of access and functionality round the clock with a reporting function added that has made the business far more efficient and cost effective.

Action for Children - previously known as National Children’s Home - could ill afford to waste time or money accessing data from seven regional offices through a complex and out-dated methodology. TDS addressed costs in charity staff time, equipment, London space and stationery to create a robust digital end-to-end solution that saved cash and added extra security to the data.

The problem-facing executive would be advised to ask TDS about their document management solutions, to get a cost-effective, dynamic and workable answer leaving him or her free to get on and run the business.

Contact Details

Telephone No. 0845 604 0080

Social Media Tags:document management solutions

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